Skype for Business User QuickTip #41: How to Save Meeting Participant List Using OneNote

You are in a Skype for Business meeting and you would like to get a list of all the participants and their Skype for Business ID/Email. How do you do it? You are correct there is no “Select All” and Copy. You could “Open Participant List” (shown below) and try to screenshot the participant list, but this is problematic in large meetings and because it does not give you an actionable list.

What is a much more elegant way to do this? Microsoft OneNote! Skype for Business meetings have a “My Notes” feature under “Present” which will nicely export all the participants of the current meeting. Just click Present | My Notes |

Now you will be prompted to select which OneNote Notebook you wish to send the meeting to.

The OneNote Meeting Note will now be created. (below)

Someone attending a Skype for Business meeting as an “Attendee” can create “My Notes” with participant list. (does not need to be a “Presenter”). If the meeting has IM/Participant List restricted they will not be able to get the participant list.

The Participant List in the newly created OneNote is interactive in several ways:

• You can Collapse/Expand the participant list. (especially helpful for large meetings)
• Single click on a participant name/hyperlink to send an email to them.
• Hover over a participant name/hyperlink to open the Skype for Business/Outlook Contact Card. (Shown below, same functionality as Outlook)
  • 
• You can email this list to all participants by clicking “Email Page” in OneNote.
• How to collect a list of all the email addresses/Skype4B ID’s that participated in a meeting?
  • Click Email Page” and then copy and paste the email address list from the “To:” of the unsent email.
• How to see the presence of Participants of a Meeting at a glance? (Post Meeting)
  • Click Email Page” and then take a look at the “To:” of the unsent Outlook message.
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• Very Cool: If new people join the Skype for Business meeting after you have created the OneNote page they will be added to the participants in OneNote. (see below: contacts that have joined the meeting after it was initially created. It seems to update live.)

Limitations

• No way to see the presence of each participant embedded in the OneNote page. (you will need to hover)

Notes

• The “In Attendance” Tag/Icon can be checked/unchecked but doesn’t seem to have importance other than visual
• If a participant joins the meeting and then leaves again, they will be added and stay in the Participants in OneNote
• Participant List can be sent to OneNote even if it is a large meeting and users see the “The full participant list isn’t available for large meetings.” (below)
• 

While Skype for Business “My Notes” might not be specifically designed to “export participants” it doesn’t do a bad job of it.

For a ton more cool User Tips, get the Skype for Business User Tips & Tricks for Anyone Free eBook

See the other Skype for Business User QuickTips (formerly known as Lync)
http://windowspbx.blogspot.com/search/label/LyncUserTip